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Childhood Flu and Adult Flu & COVID Key Dates and Reminders

Wednesday 3rd September 2025

For the Flu & COVID vaccination programme AW 25/26 there are a number of key dates, important reminders and helpful resources. We have identified information that is beneficial to community pharmacies and grouped it together in this news item for ease of access. This page will continue to be reviewed and updated throughout the campaign to ensure it remains topical.

Initial & Replenishment Stock

Childhood Flu (LAIV)

COVID-19
Pharmacies registered for the service prior to 31 August and who have confirmed their details on FDP will automatically be provided with one pack of LAIV (10 doses) to be delivered during September for administration commencing 1 October.
Additional doses can be requested through the FDP supply dashboard, but before additional vaccine requests are approved, pharmacies must follow all steps in the onboarding process and must meet the requirements as set out in the community pharmacy specification, which include:
• The pharmacy has recorded administration of at least 50% of the previously supplied doses and;
• Current stock levels are confirmed to be below 1 pack (10 doses) and either;
• A minimum of 20 appointments are available on NBS during first month of service provision and a minimum of 10 walk-in appointments; or
• NBS booked appointments indicate a need for additional supply.
Pharmacies are required to complete a stocktake and submit details on FDP at least once every 7 days. You should start this on receipt of the first vaccine delivery. Training material on how to complete a stocktake is available on
FutureNHS		 The first allocation phase is used prior to the start of the campaign. It provides each
site with an initial volume of adult vaccine, ensuring they have sufficient vaccine to start the campaign, this is done in partnership with regional team and ICBs/SVOC.
The volume a site receives will be a percentage of its expected uptake for the whole
campaign and will be based on:
• Eligible population within a defined geographical area and expected uptake based on historic patient level data.
• The site’s throughput as per the site designation and/or previous site performance.The dynamic replenishment phase commences from 26 September (for deliveries from 1 October) and will automatically replenish each site with vaccines to meet their upcoming demand once their
stock levels reach a certain threshold.

For further information please refer to the Seasonal Vaccinations Site Campaign Guide AW 25/26

Payment

Community pharmacies must claim for COVID-19, adult flu and childhood flu vaccination programmes through the Manage Your Service (MYS) payment portal operated by NHS Business Services Authority (BSA).

The number of vaccinations recorded on the Point of Care system will flow to MYS ready to be claimed before the 5th of the month. A site user must log onto MYS, check the claim value and request payment. MYS payment activity will be reported and should be claimed against the pharmacy ODS code (F-code).

Promotional Materials

Flu & COVID Materials

Childhood 2 – 3 Years Flu Vaccination Materials

Guidance & Training

If you require any guidance, training or additional information we have outlined some key areas that may help:

General Guidance

Flu & COVID Guidance

Childhood 2 – 3 Years Flu Vaccination Guidance

Key Dates

1 September

  • Pregnant women and some children may be vaccinated against flu (CQRS will differentiate from other cohorts for payemnts).

12 September

  • FDP confirmation deadline: Sites to receive COVID-19 or pharmacy LAIV first allocation vaccine in weeks commencing 15, 22 or 19 September must have confirmed details are correct on the Supply Dashboard.

15 September

  • Workforce and Training guidance will be published on FutureNHS. Teams should ensure that all clinicians and vaccinators have completed relevant training.
  • COVID-19 and pharmacy LAIV first allocation delivery dates confirmed on Supply Dashboard for sites receiving deliveries from 15 – 30 September.

26 September

  • Targeted Deployment Model (TDM) replenishment and exception process commences for both COVID-19 and pharmacy LAIV (orders created based on bookings made for delivery from 1 October onwards)

1 October

  • Vaccinations commence for seasonal COVID-19 and remaining adult flu cohorts. Vaccination of those in care homes or who are housebound should be prioritised.
  • Community pharmacy childhood flu vaccination service commences.
  • Deliveries of COVID-19 vaccine orders created by dynamic replenishment or exceptional orders from 26 September will commence.

30 January

  • Last COVID-19 bookings made on MBS for final appointments on 31 January.

31 January

  • End of COVID-19 campaign: Seasonal covid vaccinations should not be administered after this point. The year-round COVID-19 vaccinations pathway, for example to those who have received stem cell or CAR-T therapy may continue at limited sites and seperate guidance is available.
  • All seasonal COVID-19 sites should have reported a final stockable on FDP (to reflect that they no longer hold any COVID-19 vaccine).

5 March

  • Payments: Final deadline for pharmacy and PCN grouping sites to claim for COVID-19 vaccinations administered in January.

31 March

  • End of NBS Flu Bookings: Last bookings can be made on 30 March for final appointments on 31 March.

SVOC Members

SVOC Member

Phone Number

(WhatsApp messaging is the preferred contact method)

Areas Covered
Julia 07974 494 626 South & West Herts
Renate

Michelle

 07702 160 772

07436 121 790

 West Essex
Megan 07826 956 935 North & East Herts

Flu Bulletins

Flu Bulletin 2025 / 26 – September Edition

For further information please refer to the Seasonal Vaccinations Site Campaign Guide AW 25/26  and FutureNHS

Wednesday 3rd September 2025

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